This page collects the detail of the operational modules, the automation and the HACCP system.
Stock and inventory
Track stock in every location in real time. Each item carries its batch, expiry date and barcode. The system warns you when a product drops below the minimum level or when an expiry date is close.
Several warehouses managed from a single dashboard
Full batch traceability, from the supplier to the plate
Automatic alerts on minimum levels and approaching expiry dates
Digital stock counts with templates per location and variance calculation
Waste log with reasons, photos and trend analysis
Automatic movements for goods in, goods out and transfers between sites
Stock value always up to date by category and by warehouse
Bulk import and export in CSV and Excel
Several warehousesBatchesMinimum levelsStock countsWasteBarcode
Purchase orders
Automate the whole buying cycle, from the demand calculation to the order sent to the supplier by email. The reorder engine reads consumption and stock and proposes quantities. On delivery the note is compared with the order line by line.
Reorder suggestions based on past consumption and current stock
Reusable order templates for recurring purchases
Automatic email to the supplier with PDF and CSV attached
Several email addresses for the same supplier
Delivery note confirmation with automatic document reading
Ordered, received and invoiced compared with clear variances
Build recipes with ingredients and weights: food cost is calculated on the purchase prices you really paid. Compose complex dishes with sub preparations, detect allergens automatically and publish the digital menu with a QR code.
Food cost updated whenever a supplier price changes
Sub preparations reused across several recipes
Detection of the fourteen allergens required by European rules
Digital menu published with a QR code and a shareable link
Margin analysis to spot the most and least profitable dishes
Cost per portion including yields and trimming loss
Suggested selling price based on your target food cost
Printable recipe sheets with ingredients and allergens
Food costSub preparationsAllergensQR menuMargins
Digital HACCP
Your food safety system becomes digital. Manage plans with critical control points, log fridge and blast chiller temperatures, schedule cleaning with checklists, run internal audits and follow every non conformity through to closure. Everything stays filed and ready for an inspection.
Plans with critical points, limits and monitoring procedures
Temperature log for fridges, freezers, cooking and service
Daily and weekly cleaning plans with verification and photos
Pest monitoring with reports and treatments
Non conformities with cause, corrective action and closing check
Internal audits with custom checklists and follow up actions
Training record with skills, certificates and renewal dates
Traceability from the supplier to the final customer for every batch
Keep supplier records with contacts, payment terms, delivery calendars and closures. Set up price lists, compare prices over time and send the same order to several contacts.
Records with contacts, VAT number, bank details and operational notes
Delivery calendars per location with days and time slots
Public holidays and unplanned closures
Price lists with history and comparison between suppliers
Orders sent to several email addresses of the same supplier
Performance review with service indicators
Minimum order, delivery charges and lead times
Bulk import of supplier records from CSV and Excel
RecordsCalendarsPrice listsReviewsImport
Movements and transfers
Every stock entry and exit is recorded with type, quantity, batch and operator. More than twelve reasons are available, from purchase receipts to transfers between sites and stock adjustments.
More than twelve movement reasons ready to use
Transfers between warehouses with matching goods out and goods in
Delivery note generated from the movement
Goods confirmation flow with quantity check
Extra items recorded during a delivery
Action log with author, date and reason
Filters by period, type, warehouse and supplier
Export to Excel and PDF
ReasonsTransfersDocumentsConfirmationsAction log
Purchase control
Supplier invoices arrive automatically and are matched to items and locations. The comparison uses the goods actually received as the reference and highlights price, quantity and allocation gaps before they turn into losses.
Automatic collection of electronic supplier invoices
Matching of invoice lines to stock items
Ordered, received and invoiced compared with the difference in value
Allocation of each line to the correct location
Flags for documents without a location or without a match
Views by supplier, by period and by item
Original document always reachable from the line
Export of the checks for the accounting team
Supplier invoicesMatchingVariancesAllocation
Reports and analysis
A dashboard with live indicators and more than twelve specialised reports: expiry dates, stock value, food cost, purchases, delivery notes and HACCP. Compare periods, read the trend and export with one click.
Dashboard with indicators per company and per location
Expiry report with products running out by period
Stock value report by category and warehouse
Food cost report with period comparison
Purchase report and supplier cost control
Delivery note report and delivery history
HACCP report on temperatures, cleaning and audits
Export to Excel, PDF and CSV
IndicatorsReportsComparisonsExports
Several brands and locations
SupplyONE was built for chains. Every location has its own warehouse, staff and settings. Area managers follow several sites with aggregated reports and permissions are set page by page.
Several companies and brands in the same environment
Area managers supervising several locations
Permissions per location, warehouse and page
Map of the sites with operational data
Reports read as a group or filtered by single site
Item assignment by brand and by location
Independent settings for every warehouse
Hierarchy between brand, site and warehouse
ChainsArea managersPermissionsGroup reports
Production and prep kitchen
Turn raw materials into sub preparations and finished products. The system checks component availability, records the yield of every batch and updates stock automatically.
Production orders with the bill of materials taken from the recipe
Automatic availability check on ingredients
Batch yield compared with the expected quantity
Raw materials consumed and finished product added to stock
Production history with search and filters
Direct link to recipes and sub preparations
ProductionYieldsComponentsHistory
Customers and sales
Manage customers with contacts, addresses and commercial terms. Create orders, follow payments and set up dedicated price lists and promotions.
Customer records with contacts and several addresses
Customer orders with status and delivery tracking
Sales documents and electronic invoicing
Payment schedule
Dedicated price lists per customer
Promotions and configurable discounts
Credit limit and custom terms
CustomersOrdersPaymentsPromotions
Labels and printing
Connect thermal printers and print labels for items, batches and recipes. Barcodes and QR codes are generated automatically and templates can be set per station.
Support for compatible thermal printers
Item labels with barcode and product data
Batch labels with expiry date, quantity and QR code
Recipe labels with ingredients and allergens
Automatic barcode and QR code generation
Several printers with selection per station
Customisable print templates
LabelsBarcodeQR codeTemplates
Automation
The repetitive work is done by the software
Document reading, reorder proposals, answers on your data and checks on data quality.
Guided reordering
The reorder engine reads past consumption, current stock, seasonality and the lead time of every supplier to propose the quantity to order. Each proposal stays editable before you send it.
Consumption analysis to forecast demand
Current stock and minimum level always taken into account
Seasonal patterns recognised automatically
Quantity calculated on the supplier lead time
Proposals editable line by line
Plain language explanation of every proposal
ForecastConsumptionSeasonalityLead times
Automatic document reading
Take a photo or upload the PDF of the delivery note. The reading engine extracts items, quantities, batches and expiry dates and fills the delivery confirmation for you. Manual typing drops and typing errors disappear.
Data extracted from paper documents and PDF files
Items, quantities and prices recognised
Batch numbers and expiry dates read automatically
Photos taken from a smartphone supported
Automatic comparison with the order lines
Manual reprocessing when a document is hard to read
Delivery notesBatchesExpiry datesPDF
Assistant in plain language
An assistant built into the platform answers written questions. Ask how many kilos of a product are in stock or which items expire this week and get the answer calculated on your company data.
Questions written in plain language
Stock and availability search
Expiry dates and active alerts
Status of supplier orders
Information on items and records
Answers calculated on your real data
AssistantStockExpiry datesOrders
Forecasts and alerts
Consumption forecasts help you buy better: fewer shortages and less money sitting on a shelf. A monthly check also reports data problems such as duplicate records, invoices without a location and inconsistent stock counts.
Consumption forecasts from historical data
Alerts before a product runs out
Seasonal patterns recognised
Analysis by category and by item
Monthly data quality check
Duplicate records and incomplete documents flagged
ForecastsAlertsData quality
Food safety
Digital HACCP, ready for inspections
The paper register becomes an archive you can open at any moment, with alerts before a deadline turns into a problem.
Plans and critical points
Build your food safety plans with critical control points, limits, monitoring procedures and corrective actions. Every version stays on file.
Critical points and limits for each step
Monitoring procedures attached
Corrective actions defined in advance
Version history
Archive ready for inspections
Critical pointsLimitsMonitoring
Temperatures
Record the temperature of storage and cooking points. Deviations raise an alert and can block the batches involved.
Readings for fridges, freezers and cold rooms
Cooking and service temperatures
Automatic alerts on deviations
Batches blocked when a limit is exceeded
Temperature trend over time
Compliance report per period
FridgesCookingAlerts
Cleaning
Schedule cleaning per area and surface with daily, weekly or monthly frequency. Staff complete the checklist and attach photos as proof.
Plans per area and surface
Configurable frequency
Checklists for staff
Photo documentation
Verification with signature
Report per period and area
ChecklistsFrequencyPhotos
Non conformities
Record every non conformity with description, cause, corrective action and final verification. The flow guides staff from the report to the closure.
Record with detailed description
Cause analysis
Corrective action planned
Owner and due date
Verification and closure
Trend over time
CausesCorrective actionsClosure
Pest control
Follow pest monitoring with a check calendar, a report log and the treatments applied, including work done by external companies.
Check calendar
Report log
Treatments applied
Follow up checks
Documentation from external companies
MonitoringTreatmentsChecks
Internal audits
Plan and run internal audits with custom checklists. Record results, assign actions and follow them through to closure.
Planning with a calendar
Checklists per audit type
Results and observations
Actions assigned with a due date
Compliance score
ChecklistsActionsScore
Staff training
Keep the training record: completed courses, certificates, skills and renewal dates, with an alert before the deadline.
Course record per employee
Certificates with expiry date
Skills acquired
Renewal alerts
Report per department
CoursesCertificatesDeadlines
Traceability
Link purchase batches, production, movements and sales to rebuild the chain of a product during a recall or a check.
Chain rebuilt from supplier to customer
Link between purchase, production and exit
Search by batch, item or supplier
Report for inspections
Full movement history
BatchesSupply chainRecalls
Want to see SupplyONE on your own data
Tell us how many locations you run and who your main suppliers are: we will prepare a trial with your records.
